Prospectus for the AASA Auction and Sales of Sacred Art

April 22, 2017, 1:30-6:30 P.M.
Miranda Center, Neumann University
One Neumann Drive, Aston, Pennsylvania


August 12, 2016

Last day to submit electronic images of artwork to be considered for the auction. Submissions must be made by e-mail. (See additional specifications in the “Submission Requirements” section below.) Do not submit original artwork until and unless it is selected.

August 19, 2016

Last day of period during which artists whose works have been selected will be notified of their selection by the judges on the art-selection committee. Each selection will be subject to the subsequent entry of a binding agreement setting forth terms to be negotiated between the artist and the AASA with regard to each work, as described immediately below.

December 16, 2016

End of negotiation period. As noted above, the selection of each work is subject to the subsequent signing by the artist and by the AASA of a binding agreement setting forth bidding terms particular to the work. The AASA will negotiate a separate agreement with each artist as to each item selected. The agreement must include at least two items:

  • A commitment by the artist to contribute to the AASA either a fixed amount to the AASA, a percentage of auction proceeds above a minimum bid, or both.
  • A minimum bid (in the event of an auction item) or a fixed price (with regard to sale items), unless the artist chooses to donate the work to the AASA and does not wish to receive any portion of the auction or sale proceeds.

Note: The AASA does not expect that many artists will choose to donate their work entirely to the AASA. To the contrary, the AASA expects that most artists will wish to receive proceeds from the auction of sale of their work, and part of the AASA’s mission is to encourage the creation of sacred art by helping to ensure that the artists who create it can be compensated adequately for it.

In any event, the selection of artwork for the auction or sale will be based only on the quality and the nature of the artwork submitted. No preference will be given to artwork that is submitted by artists who indicate that they are willing to donate it to the AASA.

Weekend of Sat.-Sun.,
April 8-9, 2017

Delivery of artwork to the AASA headquarters, 1629 Porter Street, Philadelphia (delivery to occur between 11:00 a.m. and 6:00 p.m.). All artwork is to be delivered or shipped at the artist’s expense. If the artist does not deliver the artwork personally, the artist must direct its delivery service not to release the artwork without receiving a signature from an authorized AASA representative actually present at the AASA headquarters, 1629 Porter Street in Philadelphia, when the shipment arrives.

Weekend of Sat.-Sun.,
April 29-30, 2017

Dates on which artists may pick up, or have a courier service pick up (at the artist’s expense), artwork that was not sold. The pickup location will be the AASA headquarters, between 11:00 a.m. and 6:00 p.m.

May 7, 2017

Deadline for artists of works that did not sell to deliver to the AASA amounts necessary to cover pay return shipment and insurance for any works that did not sell and which they did not pick up in person. The AASA can accept no responsibility for, and will not be obligated to retain or preserve, unsold and un-donated work that the artists have not timely arranged to pick up and for which the artists have not provided funds for the AASA to ship and insure the shipment back to the artist.

Types of Artwork Being Considered

Most if not all of the artwork that will be selected will be two-dimensional (such as paintings). Three-dimensional art (such as sculptures) may be submitted, but it presents logistical problems that significantly decrease the likelihood that it will be selected.

Paintings must include frames, as should any other type of two-dimensional art that is customarily displayed in frames. The framing should be professional grade, because the judges will consider the framing to be part of the work in deciding whether to select it. Plexiglass must be used when the artwork requires. Glass may not be used.

Most if not all of the artwork that will be selected will be no larger than 42″ high or 36″ wide, including the frames. Larger pieces may be submitted, but their additional size presents logistical problems that significantly decrease the likelihood that they will be selected.

Directions for Submissions

Artists must submit work through this website. An artist may submit more than one piece for submission, but piece must be submitted separately (i.e., as a separate submission).

A submission has two components:

  • The artist must upload an electronic image of the piece. Electronic images must be of professional quality, but the files must not exceed 2MB. Artists should assign to each electronic image a file name that comprises the artist’s last name followed, in the event the artist is submitting multiple works, by sequential numbers (e.g., “Botticelli1,” “Botticelli2,” etc.).
  • The artists must complete and upload the “Submission Form” (including a CV and any additional attachments) that appears at the end of this prospectus.

Each piece will be judged solely on its artistic merit. Artists are nonetheless welcome to submit a description, in paragraph (or multiple-paragraph) form, to provide any information they wish to share about such matters as the history of, inspiration for, creation of, and any special artistic or thematic features in the piece. This information would be kept on record, in the event the piece is submitted, to use in promoting the piece before the auction.

If work does not sell and must be shipped back to the artist, the same box or packaging material (if any) that was used to ship the work to Philadelphia will be used to return it to owner. See Timeline section for instructions on paying for the item’s return.

Artwork Submission Form

Upcoming Events

Exhibition and Sale of the Works of Internationally Acclaimed Artist
Niko Chocheli

Saturday, Feb. 23, from 12:00 noon to 6:00 p.m.

Presentation by the artist at 2:00 p.m.
Admission is free, but space is limited.
Read more


There has never been a greater need for sacred artists than the present era. Help support the work of AASA, serving sacred artists and patrons for the greater glory of God.

“Art is a vehicle for expressing the infinite beauty of God.”

- Sr. Paula